SO…..WHAT DOES A BOOKKEEPER DO?
This is a question I am often asked…..
In a nutshell - a bookkeeper records the financial transactions of a business.
Keeping accurate financial records is not only a legal requirement but also a valuable
business management tool. Keeping financial records allow a business to monitor
their income and expenditure and to track budgets. This then means action can
be taken if problems arise. The systems used to record this information will
vary from business to business, but the principals are the same. You must
record all the monies coming into the business and all the monies going out of
A bookkeeper can also provide day-to-day support for small to medium businesses,
saving you time and allowing you to concentrate on the running of your
business. A good bookkeeper will be your partner in keeping things running
smoothly within your business.
The tasks of a Bookkeeper,,,,
Your bookkeeper will manage your financial transactions by entering them into the
operational system regularly and accurately and allocating them to the correct
accounts. Reports can then be produced weekly or monthly reports
providing vital information on your business performance.
All the business expenses need to be recorded and then reconciled for purchase
orders and invoices. This ensures you are getting what you paid for. You might
also need any petty cash and credit card purchases entered into your accounting
system. This expenses tracing can help with monitoring who is spending what. It
can also help with identifying any possible excess spending.
Invoicing and Receipts
A key part of having a positive cashflow is ensuring money is collected from customers
in a timely manner. An efficient bookkeeper will ensure invoices are sent
promptly, follow up on late payments and manage all cash coming into the
business. Having a strong cashflow can often be the make or break of a small
Bank Feeds, Bank Statements and Reconciliation
Most online accounting packages now link directly to business bank accounts. This
provides bank feeds of your bank transactions directly into your accounting
package. Your bookkeeper can download banking information directly into your
accounting system and allocate payments and receipts into the system. The bank
transactions can then be reconciled within the accounting system. This ensures
all transactions are accounted for.
Paying your staff is a vital task and will involve checking time sheets, calculating
PAYE, kiwisaver and superannuation, and keeping accurate employee records. The
payroll needs to be processed through both the accounting system and the bank
Inland Revenue Obligations
A bookkeeper can ensure the GST returns are prepared and submitted in a timely
and accurate manner. They will also be able to prepare any PAYE, kiwisaver and
superannuation records and payments.
Regular Financial Reporting
The bookkeeper will provide regular, vital financial reports including profit and
loss, balance sheet, budgets and cash flow forecast. This will give important
information to assist in improving the financial performance of your business.
This can indicate areas that need to be improved as well as areas that are
performing well. This can help to differentiate your business from your
competitors. This important information is also vital if you want to make sound
If you’re struggling to get everything done; if you’re tired of working all day IN
your business and then having to work ON your business at the end of the day,
we are here to help you. We at Complete Office Services know from experience and
understand how hard this is on a day to day basis. We also understand how hard
it can be to hand this component of your business over to someone else to
handle for you. Often it can be highly beneficial to have someone else that is
professional and knowledgeable look in to give a different perspective on your
If you would like to talk further about how Complete Office Services can help you, get in touch and we can organise a 30 minute, obligation free chat about how we can
Snazzy Bookkeeping is a Certified Member of the New Zealand Bookkeepers Association and is a Xero Certified Advisor and Xero Migration Specialist.
This gives your certainty that you are dealing with a professional bookkeeping company that with provide high quality service.